How Do I Create Budgets?

With ArchiOffice, you can effectively manage projects by setting budgets for each phase of the project. Do the following to create a project budget:

1. Click Projects on the navigation bar.
2. Select a listed project to edit.
3. On the Details tab, select Open from the Project Status drop-down list. Do this at the quote stage of a project, before it becomes active.
4. Click the Phases/Codes tab.
5. In the Budget Hrs field, set overall hourly budget for each phase.
6. On the Projects -Billing screen, select Budgets from Action drop-down list on the button panel
7. Set the phase fees.

On the Projects -Tasks screen, you can have an hourly budget calculated from the tasks. In this case, in phase 01 Pre-Design, the total of the individual tasks comes to 43.50 hours, well within the phase budget of 100 hours.

8. Project budgets can be established for each phase either by specifying a percentage of a total contract amount or by entering an actual $ amount allocated for each phase (click the appropriate button in Set Budget By). You can also choose to set the allocated time either by hours or $/Hr. This allows you to budget the amount of hours budgeted for each phase or the anticipated average dollar per hour. Therefore the budget can be set by 4 methods:
   
   Choosing the appropriate budget method will open the corresponding column to enter budget values.

• Setting Budget by Hours and Fees

  1. Select the Hours option.
  2. Select the Fees option.
  3. Enter budgeted hours and fees for each phase of the project.
  4. The system will automatically calculate the $/Hr and percentage of the total project budget.

1. • Setting Budget by Hours and Percentage

     1. Select the Hours option.
     2. Select the % option.
     3. Enter budgeted hours and percentage of the total project budget for each phase of the project.
     4. The system will automatically calculate the $/Hr and fees.

1. • Setting Budget by Rate and Fees

     1. Select the Rate option.
     2. Select the Fees option.
     3. Enter $/Hr and fees for each stage of the project.
     4. System works out the total hours and percentage of the total project budget.

1. • Setting Budget by Rate and Percentage

     1. Select the Rate option.
     2. Select the % option.
     3. Enter percentage of total project budget and $/Hr. for each stage of the project.
     4. The system will automatically calculates the hours and fees.

Please note the budget totals accumulate at the bottom of the project phases.